Ablespace FERPA Policy
Updated 1 January, 2022
Effective Date
Jan 01. 2022
Ablespace, in providing services to educational institutions, is dedicated to safeguarding the privacy and security of student education records in compliance with the Family Educational Rights and Privacy Act (FERPA). This policy details our responsibilities and the protective measures in place when handling student education records.
Definitions
1) Education Records.
Records directly related to a student and maintained by an educational institution or by Ablespace on behalf of an educational institution.
2) Personally Identifiable Information (PII).
Information that can identify a student, including, but not limited to, name, address, and social security number.
3) School Official.
An individual, including a teacher or administrator, employed by an educational institution with legitimate educational interests in accessing education records.
Records directly related to a student and maintained by an educational institution or by Ablespace on behalf of an educational institution.
2) Personally Identifiable Information (PII).
Information that can identify a student, including, but not limited to, name, address, and social security number.
3) School Official.
An individual, including a teacher or administrator, employed by an educational institution with legitimate educational interests in accessing education records.
Control of Data
Ablespace receives disclosures of PII contained in student records solely for the services contracted by educational institutions.
Such information is disclosed to Ablespace under the terms and conditions agreed upon with the educational institutions, adhering strictly to FERPA guidelines.
Such information is disclosed to Ablespace under the terms and conditions agreed upon with the educational institutions, adhering strictly to FERPA guidelines.
Use and Disclosure of Information
Ablespace uses the disclosed PII only to perform the services specifically outsourced to it and not for any other purposes.
We will not disclose or re-disclose PII without consent from the educational institution or the parent/eligible student, except as authorized under FERPA or other applicable laws.
We will not disclose or re-disclose PII without consent from the educational institution or the parent/eligible student, except as authorized under FERPA or other applicable laws.
Data Security
Ablespace employs advanced technological and operational measures to ensure the security and privacy of student data, including encryption, access controls, and regular security audits.
Employees with access to student data receive annual training on privacy and security policies.
Employees with access to student data receive annual training on privacy and security policies.
Access and Amendment of Records:
Requests to access or amend student records should be directed to the educational institution. Ablespace will assist institutions in fulfilling these requests as per contractual obligations.
Data Breach Notification
In case of a data breach, Ablespace will promptly report the incident to the customer without unreasonable delay and assist in the mitigation process according to the terms of our service agreement.
Subprocessors
Ablespace ensures that all subprocessors engaged in handling PII agree to comply with data protection terms no less stringent than those set out in our main service agreement.
Retention and Deletion of Records
Ablespace retains student data as specified by our service agreements with educational institutions. Upon termination of an agreement, data is returned to the institution or destroyed securely.
Changes to This Policy
Ablespace reserves the right to amend this policy at any time to remain compliant with FERPA and other laws. Changes become effective immediately upon posting on our website.
Contact Information
For any inquiries related to this FERPA policy or data handling practices, please contact:
Email: legal@ablespace.io
Mailing Address: 1111B S Governors Ave STE 6145, Dover, DE 19904
